Request for Proposal for appointment of a Professional Conference Organiser for the IFLA World Library and Information Congress

To be held in:

  • 2022: Africa
  • 2023: Worldwide
  • 2024: North America


  • 2022-2024 to be decided
  • Provisionally August of each year

The International Federation of Library Associations and Institutions, IFLA, host for the above Congress, is pleased to invite your organisation to tender for appointment as Professional Congress Organiser (PCO) of the above Congress including trade exhibition. The following information is provided to assist you with the preparation of a proposal for the IFLA Governing Board to consider.

Host Association (IFLA)

The International Federation of Library Associations and Institutions (IFLA) is the leading international body representing the interests of library and information services and their users. It is the global voice of the library and information profession. It has around 1400 members from over 145 countries. It is governed by an elected international Board and its headquarters are in The Hague, Netherlands.

The annual Congress is a major flagship event for IFLA, with a budget of around EUR 2 – 2.5 million. Each year it attracts up to 4,000 attendees from over 120 countries making it the most international library conference in the world.

Time frame for Tender process 2019

Invitation to Tender forwarded to PCO Companies (Tenderers)

8 February

Closing date/time for tender submission

8 March (17.00 hrs.)

Interview of selected Tenderers (The Hague, Netherlands)

Late March/early April

Announcement of decision (subject to Contract negotiation)

Early May


Requests for further information or clarification of requirements may be directed to:

Helen Mandl, Deputy Secretary General
Phone: +31-70-3140884

Please note that we reserve the right to advise, at our discretion, all parties issued with an RfP, of further information/clarification of tender requirements resulting from any enquiry.

Please see the Request for Proposal for complete details of the requirements.

Última actualización: 8 Febrero 2019